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Foundations of Records Management

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INTRODUCTION

This Continuing and Professional Education (CPE) programme in Records Management is a 120 contact hour programme geared towards equipping individuals with the foundation knowledge, skills and competencies required to develop, implement and effectively manage a Records Management programme within small to medium sized enterprises.

The programme shall introduce participants to the principles, practices and theories related to the management of information assets (records) from their creation, use and maintenance to their ultimate destruction, or selection and identification for permanent preservation irrespective of their formats. Discussions on the nature of recordkeeping from a Caribbean perspective will also be a key feature of this programme in an effort to encourage greater understanding of record keeping challenges faced in most Small Island Developing States (SIDS).

The target group is mainly individuals who have a high interest in pursuing a career in records management or those who require exposure to the fundamentals of records management. 

While the courses do not have any pre-requisites, participants are expected to be knowledgeable in basic office procedures and basic research skills.

RATIONALE FOR THE OFFERING OF THE PROGRAMME

The UWI Open Campus has developed this programme in response to a current deficit in training geared specifically to adult learners in need of fundamental knowledge in records management. Currently, there is also a gap in CPE programmes focused on records management offered by accredited institutions throughout the region. Through this programme, persons interested in the foundational aspects of the management of records will therefore be able to access a recognized and structured programme which will be useful in understanding relevant concepts in more advanced studies in the field, or for use in the world of work.

 

PROGRAMME AIMS AND OBJECTIVES

The aim of this programme is to build capacity in the management of records in the Caribbean by introducing the historical, as well as the contemporary and dynamic nature of records and recordkeeping systems. Areas include but are not limited to the infrastructure (formats/medium), equipment, management techniques, and technology required for the discovery, management and protection of these information assets through time.   

 

 This programme seeks to:

  • Introduce and provide to participants the historical context of recordkeeping, as well as the evolution of methods and technologies used to create, store and organize information assets (records). 
  • Support and encourage the participants’ greater understanding of contemporary concepts, terminologies, and industry requirements for the effective management of information assets (records).
  • Enable participants to better recognize and appreciate the complex relationships between legislative, ethical and compliance requirements around the management of information assets (records) irrespective of their format and use.
TARGET AUDIENCE 
 
  • Individuals with some responsibility for records management within their organization.  
  • Mature learners already working in the field(s) of information and records management, and who are interested in pursuing further studies in the field. 
  • Individuals with formal qualifications in another discipline seeking a transition to a career in records management 
ENTRY REQUIREMENTS  
 
Whilst there are no academic requirements for entry into this programme, participants should possess some professional exposure, interest or knowledge in the management of records. Basic English and computer skills would also be considered an asset.  
 
PROGRAMME STRUCTURE
 

Course Codes

Course Titles

Continuing Education Units 

 

           Semester I

 

MGMT251

Records & Information Management - An Overview

3.0

MGMT252

Managing Active Records as Information Assets

3.0

 

Semester II

 

MGMT253

Inactive Recordkeeping and Legal Compliance

3.0

MGMT254

The Management of Records in the Information Age

3.0

 
 
WHEN WILL THE PROGRAMME START?
Contact your nearest Open Campus Country Site on the start date for the programme.  
 
HOW DO I APPLY?
Kindly contact an Open Campus Country Site location nearest to you for further information on the application process.
 
COURSE COST
Please contact your nearest Open Campus Site location for information on the cost for this programme. Locations can be found at this link: http://www.open.uwi.edu/locations
 
 
ASSESSMENT STRUCTURE  
 
A model of continuous in-course assessment is proposed for all courses to be offered in this programme. Students will be assessed at different intervals over the duration of each course as an alternative to midsemesters and final examinations. Continuous assessment is learner-focused and reduces anxiety with respect to the finality of testing. Students are provided with more than one opportunity to develop mastery and as a result, develop their own pace as they progress through each course. This assessment method, therefore, enhances learning since students will be able to remediate weaknesses before each course ends. 
 
 
EDUCATIONAL RESOURCES 
Beyond the electronic resources listed below, additional materials in the form of handouts/lecture notes will be made available to participants by the instructor at various stages throughout the course.  Participants may also access recommended readings independently in order to support their study. 
 
 
COURSE DESCRIPTION 
 
RECORDS & INFORMATION MANAGEMENT - AN OVERVIEW: In this course, participants will learn about the profession, the concepts, principles, opportunities and challenges affecting the field. They will also be introduced to the techniques and practices of efficient and effective records and information management applications for both traditional textual records, as well as digital records.  
 
MANAGING ACTIVE RECORDS AS INFORMATION ASSETS:  This course aims to promote the emerging concept of Information Asset Management (IAM) and introduces mechanisms and techniques which may be used to promote good records and information management practices allowing for information pertaining and belonging to the enterprise to be treated as a valuable asset. 
 
 
INACTIVE RECORDKEEPING & LEGAL COMPLIANCE: Inactive records are records that are no longer utilized on a day-to-day basis but must be kept (retained) for business, legal or legislative reasons for a specified period of time. At this stage it is practical to move them out of active into inactive storage until they are either ready to be destroyed or ready for transfer to an archival facility. Participants will be introduced to techniques, standards and tools for the effective management and control of records at the time when they become inactive until their ultimate disposition. 
 
THE MANAGEMENT OF RECORDS IN THE INFORMATION AGE: Participants will be introduced to industry concerns and issues related to recordkeeping in the digital or information age. This course will discuss digital curation, managing personally identifiable information (PII), and other electronic content within a Caribbean context.