FAQ

Is the Open Campus Graduation Ceremony different from the other UWI Graduation Ceremonies at the Cave Hill, Mona and St. Augustine campuses?

The Open Campus Graduation Ceremony will be no different from those at the other UWI campuses. As the newest UWI campus, the Open Campus joins the other campuses in holding a University Ceremony for the Presentation of Graduates. The sixth formal Open Campus Ceremony will be held in St Lucia this year with all the usual ‘pomp and circumstance’ of the other campuses. Graduands from all Open Campus countries are encouraged to attend this Ceremony.  

 

What is the difference between the Open Campus Graduation Ceremony and my local Open Campus Site’s Recognition of Graduates event?

The University Graduation Ceremonies at all four The UWI campuses are the official events where the Chancellor of the University acknowledges recipients of The UWI certificates. It is a formal activity over which the Chancellor presides and the University Council and Academic Staff of the University attend in their formal academic regalia. Honorary Degrees are awarded at this event.

At your local Open Campus Site Recognition event your Head of Site chairs the function and you will be recognised as a graduate of The UWI. It is held after the last University Graduation Ceremony where the Chancellor declares all those present and all those not present as graduates of The UWI.

 

Am I required to attend the Graduation Ceremony in St Lucia?

All graduands are encouraged to attend one of the Graduation Ceremonies but attendance is not mandatory. As a The UWI graduand, you are free to attend whichever campus Ceremony is most convenient to you – at Cave Hill in Barbados, Open Campus, St Lucia, Mona in Jamaica or St. Augustine in Trinidad & Tobago. However, as an Open Campus student, we are encouraging you to attend the official Open Campus Graduation Ceremony in St Lucia this year.

 

When are the dates and times?

The Open Campus Ceremony will take place on Saturday, October 11, 2014 at 10:00 a.m. at theThe Gaiety, Rodney Bay, Gros Islet, St Lucia.

Please see the following websites for the dates and times of the Cave Hill, St Augustine and Mona Campuses Ceremonies.

Cave Hill: http://www.cavehill.uwi.edu/graduation/

St. Augustine: http://sta.uwi.edu/graduation/

Mona: http://www.mona.uwi.edu/graduation/

 

What is the first thing I need to do to ensure I am graduating in October 2014?

Please contact your local Open Campus Site to verify that you are indeed on the graduation list for 2014. You are eligible to attend if you received a letter indicating that you have completed your programme and you are in good financial standing with the University.

 

Who is eligible to participate in the Open Campus Graduation Ceremony?

All graduate degree, undergraduate degree, associate degree, diploma and certificate candidates who have met the requirements of their programmes as of September 2014 are eligible to participate in the Graduation Ceremony.

 

Do I need to notify anyone that I am coming to Graduation?

Yes. If you are planning to attend the Open Campus Graduation Ceremony, you must notify the Senior Assistant Registrar, Assessment, Awards & Records, Open Campus by completing the online Graduation Reply Form.

 

What is the deadline for responding to say if I wish to attend the Ceremony?

The deadline for responding is September 15, 2014 but if you receive your graduation information after this date, respond immediately.

 

Is there a rehearsal? How will I know what to do when I arrive at the Site for the Graduation Ceremony in St Lucia?

There is a formal rehearsal for the Graduation Ceremony on Friday,October 10, 2014 at 4:00 p.m. at The Gaiety, Rodney Bay, Gros Islet, St Lucia.  Transportation will be provided for non-resident graduands to and from the rehearsal.  (The pickup time will be displayed in the lobby of the designated graduation hotels.) Transportation can only be provided from the designated graduation hotels. (See List of hotels on the graduation website – www.open.uwi.edu/graduation/hotel-accommodation)

In addition, on the day of graduation The UWI Queue personnel (Marshals) will direct you to designated areas for robing in The UWI graduation gowns and hoods and will provide you with the necessary instructions.  You will be assembled according to your country and your programme.

NOTE:  In case of inclement weather, please follow the directions of the The UWI Queue personnel (Marshals).

 

Order of Ceremony

·         The Academic Procession

·         Fanfare

·         The Chancellor’s Procession

·         National Anthem

·         Chancellor’s Address

·         Conferment of Honorary Degrees

·         Graduation Address

·         Musical Presentation

·         Award of First Degrees, Diplomas and Certificates

·         Valedictory Address

·         Award of Higher Degrees

·         Closure of Ceremony

 

What time do I arrive on the day of my Ceremony and what am I expected to do?

Graduands attending the Ceremony are required to assemble at The Gaiety at7:45 a.m. SHARP to be briefed for the academic procession.  Transportation will be provided for non-resident graduands from the designated hotels at 7:00 a.m. to the venue.  When you have been assembled you will begiven acard with your name on it which you must keep carefully, this card must be presented in order for your name to be called.  (http://www.open.uwi.edu/graduation/graduation-day-procedures).

The cards are to be kept safely throughout the Ceremony as it will be used during the ceremonial line up process before presentation to the Chancellor.  At the platform, graduands are asked to pay particular attention to personnel operating the Digital Image Presenter whose purpose is to receive the cards for projection at the teleprompter’s screen so that your name will be called by the Director of Academic Programming (undergraduates) or by the Pro-Vice-Chancellor for Graduate Studies (postgraduates).

 

What am I expected to do after taking my place in the line?

Please maintain your position in the line and in your seat to ensure that when your name is called, you will be in position to step forward at once.
 

What am I expected to do while the Chancellor's Procession is entering the platform?

You are to remain standing until the Chancellor's Procession enters the main platform. You will be advised, by the Chancellor, to take your seat at the appropriate time.

 

How will I know when I am to be presented to the Chancellor and what am I expected to do?

At the point in the Ceremony when the University Registrar caps the Chancellor and invites the Head of academic programming or the Pro-Vice Chancellor to present graduands for the award of First Degrees, Diplomas and Certificates, and Higher Degrees, you will be invited to line up for presentation to the Chancellor and receipt of your certificate.

The Senior Assistant Registrar will precede the The UWI Queue personnel (Marshals) assigned to each Country group and you will follow row by row as directed. Please ensure that you are in possession of the card with your name.

 

What do I do when my name is called by the Director of Academic Programming and Delivery or the Pro-Vice-Chancellor, Graduate Studies?

You will walk across the stage at this point, bow to the Chancellor, shake his hand and walk toward the Campus Registrar who will hand you the canister in which you will later place your certificate for storage.

You are required to return to your seat after receiving your certificate and remain there until the Ceremony ends.

 

How long will the Ceremony be?

Usually 2 to 2½ hours in duration.

 

When will I receive my certificate?

Your Certificate will be available at your Site for you to collect from October 1, 2014.

 

I have a temporary/permanent disability, would special arrangements be made for me to attend?

Yes, we would do our best to accommodate if you advise the Senior Assistant Registrar, Assessment, Awards and Records in good time before the Ceremony.  Such a request must be made in writing.

 

How will I receive my refund cheque?        

When you return your gown and hood after the Ceremony, your receipt will be stamped indicating this.  On return to your local Site you will be issued with your refund on presentation of your stamped receipt.

 

Can someone collect my refund cheque for rental of gown and hood?

Individuals collecting cheques on behalf of Graduates should present an authorization letter and a valid form of identification for themselves as well as the graduate.

 

ACADEMIC DRESS

Must I wear a gown and hood?

Participation in all official UWI graduation activities requires that you wear appropriate academic dress, the traditional gown and hood appropriate to your faculty.  Please go to this link for further information on renting the academic dress: http://www.open.uwi.edu/graduation/graduation-gowns-and-hoods.

 

PHOTOGRAPHS

Will I have my photograph taken by an official, professional photographer at the Graduation Ceremony?

Yes, the official photographer, Bill Mortley Photography, hired by The UWI Open Campus, will be photographing each graduate as he or she crosses the stage at the Graduation Ceremony in St Lucia.  Only the official photographer will be allowed to take photographs during the Ceremony.

Download Bill Mortley Photography’s Registration Form here: www.open.uwi.edu/graduation/photographs

 

Who should I contact with any questions concerning my Graduation Ceremony photos?

You should contact the official photographer directly using the contact information on the Graduation Photo Registration Form.

 

FAMILY/TRAVEL

Does my family need tickets, and how many family members may attend?

Each graduand will be issued with THREE (3) invitations (tickets) for the Ceremony.  Each invitation admits only ONE (1) person.  CHILDREN UNDER 10 YEARS WILL NOT BE ADMITTED.  Persons must produce their invitations (tickets) to gain entry to The Gaiety.  Additional tickets are available on request and will be given on a first come first served basis.

Invitations (tickets) will be distributed to graduands who will be attending the Ceremony in St Lucia by their respective local Open Campus office.  The invitations will be available from Monday, October 6, 2014 to Friday, October 10, 2014.  Please check with your local Open Campus office for its distribution hours.

 

Is there any assistance to help me and my family attend the Graduation Ceremony in St Lucia?

Yes.  The Open Campus is pleased to inform its graduands and their families that it has sought out special sponsorship for its students who would like to participate in the sixth  UWI Open Campus Graduation Ceremony in St Lucia. Special travel and accommodation services have been arranged with LIAT to offer you reduced airfares and hotels have offered reduced rates. (http://www.open.uwi.edu/graduation/travel) and (http://www.open.uwi.edu/graduation/hotel-accommodation).


 
At what time will my family be able to enter the facility in St Lucia for the Graduation Ceremony?

For the Graduation Ceremony at 10:00 a.m., the doors to The Gaiety will open at 8:00 a.m. The Ceremony begins promptly at 10:00 a.m. after the Academic Procession and the arrival of St Lucia’s Governor General, so persons are required to be inside the facility and seated by 9:30 a.m.

 

Is there any way for my family to know where I will be seated?

A diagram of the seating arrangements for the graduating candidates can be found in the Graduation Programme. Copies of the Graduation Programme will be available on the Open Campus Graduation Day as your family enters The Gaiety. The UWI Queue personnel (Marshals) or ushers will also be able to assist your family with seating information.

 

Will my family members in another country be able to see the event?

Yes.  The UWI Open Campus Graduation Ceremony will be streamed live on the Internet on Graduation Day.  Please inform your family members to go to www.open.uwi.edu to get the link necessary to see the live streaming of the event.

 

One of my parents is disabled and uses a wheel chair, could accommodation be arranged?

Yes, special accommodation can be arranged. This request must be made in writing to the Senior Assistant Registrar, Assessment, Awards and Records who will forward it to the Head Usher for necessary arrangements.  Again this request must be made in reasonable time.

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